The Huntsville Hamfest offers different types and rates for exhibit space depending on the type of vendor and/or the type of merchandise offered for sale. The following rules govern the placement of vendors and exhibitors within the show.
COMMERCIAL / DEALER SHOW
The commercial area / dealer show is open to any and all vendors and exhibitors who wish to display at the hamfest. Priority for booth space will be given to amateur radio, electronics, and computer related businesses and exhibitors, but others are also welcome as space permits.
Commercial vendors using their own pre-manufactured custom booths are not required to use tables provided by the Hamfest. All others must use display tables provided by the Hamfest since those tables are covered and skirted before the show. All returning vendors must declare for their booths by email no later than June 1 to retain previous year’s location.
Vendors who offer new merchandise of any kind for sale at the hamfest that is priced over $150 per item which carries with it a new factory warranty must purchase booth space in the Commercial / Dealer Area. Specific items that cannot be sold from the flea market include, but are not limited to:
- Ham radio, computer, audio/video equipment or accessories priced more than $150 which carry a new factory warranty
- Commercial computer software priced more than $150 with a new factory warranty
- Antennas of any kind priced over $150 with a new factory warranty
- No ham radio related name badges, t-shirts, or caps will be sold in the flea market.
Examples of items that ARE allowed to be sold in the flea market include:
- Used, surplus, reconditioned, or factory
over-run equipment that carries no factory warranty
- New component piece parts such as resistors, connectors, and wire/cable
- Computer shareware
- Craft items are allowed on a limited basis. Please consult flea market chairman.
In order to maintain a flea market atmosphere, no commercial signs, banners, or other displays containing company names or logos will be allowed above flea market table top height in the flea market area, except as specifically approved by the flea market chairman.
Vendors who require more (or odd-shaped) floor space due to non-standard displays will be allowed on a space-available basis and will negotiate a special booth price with the appropriate committee chairman prior to the show.
Vendors are responsible for any items sold from his or her table(s)..i.e. “defective items sold as good”, items not allowed by our policy…etc. Even if a group is involved, the original renter is still held responsible. Know who you are sharing space with.
CLUBS and GROUPS
Clubs, groups, and similar organizations that exist solely for the advancement or enjoyment of amateur radio are allowed one display table in the hamfest at no charge as designated by the hamfest committee on a case-by case basis and as space allows. No marketing of commercial products or services is allowed from complimentary booths, except memberships or incidental items such as club pins, buttons or patches. Complimentary booths do NOT include admission, complimentary lunch, or any other amenities normally included with a commercial booth. Power is available in complimentary booths for the same cost as in commercial booths ($64). If you reserve a complimentary table and are unable to attend, please inform the dealer show chairman by email as soon as possible.
Commercial booth space or flea market table(s) will not be formally assigned until full payment is received. Payment is to be made either online or included with booth request forms. For phone or email booth orders, payment must be received within 10 days of order. In any case, booths or flea market tables for which payment has not been received on June 1 will be subject to reassignment.
We are required to submit a listing of all Hamfest dealers to the taxing authorities after the show. All retail sales at the Hamfest are subject to 9% sales tax distributed as follows: Huntsville City 4.5%, Madison County 0.5%, and Alabama State 4.0%. Detailed instructions regarding methods of payment to the different taxing authorities will be provided in the dealer package that you will receive upon arrival. The Hamfest does NOT collect sales tax forms or payments. It is the responsibility of each dealer to know what sales are subject to sales tax.
By occupying any type of display space at the Huntsville Hamfest, each vendor agrees that all merchandise offered for sale at the hamfest, any vendor-owned equipment for use in a vendor booth, or activity sponsored by any vendor, shall comply with applicable safety and usage policies and regulations of the Von Braun Center and Huntsville Hamfest. At the discretion of the Huntsville Hamfest committee, and in conjunction with VBC management, non-compliance with this provision by a vendor can result in dismissal of any individual or the entire vendor party with no refund.
For questions, comments, or suggestions feel free to contact any of the following individuals:
Dave Givens K5RSI President president -at- hamfest.org
Mark Brown N4BCD Chairman charman -at- hamfest.org
Art Davis N4UC Dealer Show dealershow -at- hamfest.org
Jim Spikes N4KH Flea Market fleamkt -at- hamfest.org
PO Box 12534
Huntsville, AL 35815