Want to help but not sure where you’ll be needed?  Just let us know when you’re available and we’ll find something for you to do!  After reviewing the Job Titles listed below, click REGISTER HERE at the bottom of the page to see the available time slots. 

Door Checker

Door Checkers are positioned at each of several entry doors to ensure that everyone entering has a displayed button.  Prior to the show opening, Door Checkers will allow entry of Commercial Vendors, Flea Market Vendors, and other volunteers with appropriate badges.  Door Checkers also ensure exit doors remain closed throughout the show.  Most important: Door Checkers will know the answer to “Where is the prize barrel?

Move-In / Move-Out

It’s one of the reasons why we’re known as ‘The World’s Friendliest Hamfest”.  Move-In volunteers greet arriving Dealer Show and Flea Market vendors to help them unload their vehicles and move their stuff to their Vendor Booth or Flea Market table using carts provided by the VBC.  On Sunday the process is reversed, and, depending on your work schedule, you’ll be available to assist dealers with packing up unsold items. 

Inside Parking Monitor

During Move-In, vehicle parking in the load-in area is at a premium.  Our goal is to unload each vendor as quickly as possible and move their vehicle to make room for the next person.  You will affix a sticky note to each vehicle with contact info of the driver (table & phone numbers) so we can contact or find the driver to move their vehicle.

Check-in Aide

You will sit alongside the Dealer Chairman or the Flea Market Chairman to provide dealer packets with badges, meal tickets, and other documentation to each vendor as they check-in.   For those vendors needing to pay at move-in, you’ll steer them to the cashier beside you.

Outside Parking

In this position you’re the first point of contact with every vendor attending Hamfest.  You’ll communicate with Inside Parking via 2m Simplex to efficiently stage arrivals through the entry door.  After the entry door closes on Saturday morning, this position transitions to a surveyor to provide real time info to Talk-In on any issues or closures of surface parking lots and garages. 

Hamfest Information Table

During the Hamfest a few volunteers will assist attendees with questions such as when a particular forum is scheduled or the location of a specific vendor.  

Ticket Barrel Transport

On Friday morning at 9 AM a driver with a regular bed pick-up truck and helper are needed to retrieve the Ticket Barrel from the storage unit and deliver it to the VBC.  On Sunday between 3  & 4 PM a driver with a regular bed pick-up truck and helper are needed to return the Barrel to the storage unit.

Forum Helper

Assist the Forums Chairman with setting up the projectors, screens, and ensure the room is ready for use on 

The Sign Person

The Hamfest uses a surprising number of commercially produced and computer printed signs.  You will assist the committee with setting up signs on easels in both the South Hall and the Embassy Hotel.  The Sunday slot is for retrieving the signs after the doors close.

Table Numbering Aide

(Thursday Night) Help Flea Market vendors avoid setting up on the wrong table by using  provided Sticky Notes to number each Flea Market table according to the layout drawing. Also apply large block sign to each block of Flea tables.